Constitution

Sydney University Evangelical Union

Constitution

 

Approved by the SUEU General Meeting, 3rd March 2014

Approved by C&S 4th April 2014

 

1.         Name

 

The name of the society shall be; “Sydney University Evangelical Union” hereinafter referred to as the   “S.U.E.U.”

 

 

2.         Aims

 

2.1       The S.U.E.U. is Not for profit; meaning: the assets and income of the society shall be applied solely in furtherance of the aims of the society and no portion shall be distributed directly or indirectly to the members of the society except as bona fide compensation expenses incurred on behalf of the society.

 

2.2       The aims of the S.U.E.U., known as its objects, shall be:

  1. To present students with the Christian gospel and to lead them to a personal faith in the Lord Jesus Christ.
  2. To strengthen Christians in their faith and witness and to encourage them to continually submit every aspect of their lives to the Lordship of Christ.
  3. To ensure that Christians in the University are made aware of the nature, needs and challenge of Christian service at home and abroad.

 

2.3       Doctrinal Basis

The objects are to be interpreted in light of the S.U.E.U.’s commitment to upholding the fundamental truths of Christianity including:

  1. The divine inspiration and infallibility of Holy Scripture as originally given, and its supreme authority in all matters of faith and conduct.
  2. The unity of the Father, the Son and the Holy Spirit in the Godhead.
  3. The universal guilt and sinfulness of man since the Fall, rendering man subject to God’s wrath and condemnation.
  4. Redemption from the guilt penalty and power of sin, only through the sacrificial death, as our Representative and Substitute, of Jesus Christ, the Incarnate Son of God.
  5. The conception of Jesus Christ by the Holy Spirit and His birth by the Virgin Mary.
  6. The bodily resurrection of Jesus Christ from the dead.
  7. The necessity of the work of the Holy Spirit to make the death of Jesus Christ effective to individual sinners, granting each one repentance towards God and faith in Jesus Christ.
  8. The indwelling and work of the Holy Spirit in the believer.
  9. The expectation of the personal return of the Lord Jesus Christ.

 

2.4       The S.U.E.U. will undertake the following activities to achieve its objects:

  1. Annually elect a student executive to undertake the regular leadership and management of the union
  2. Establish faculty groups with elected student leaders for the efficient subdivision of the union.
  3. Run regular bible study groups.
  4. Run regular public meetings.
  5. Seek to train and equip students to serve and fulfil the objects. 

 

 

3.         Membership

 

3.1       The classes of annual Membership shall be:

 

  1. Ordinary Membership
  2.  

    All Members of The University of Sydney Union shall be eligible for Ordinary Membership of the Society provided that they fulfil the requirements of subclause 3.2. Any Ordinary Member shall hold one vote at all general meetings and elections of the Society at which they are present.

     

  3. Associate Membership
  4.  

    All holders of a current Access Card of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society provided that they fulfil the requirements of subclause 3.2. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.

     

  5. Honorary Membership
  6.  

    Honorary Membership can be granted to any person by a two-thirds majority vote at a General Meeting provided that they fulfil the requirements of subclause 3.2. Honorary Membership may be terminated by a two-thirds majority vote at a General Council Meeting. Honorary Members are only eligible to hold Executive positions, vote in elections or vote at meetings of the Society if they qualify for Ordinary Membership of the Society.

 

3.2       i)     Each person desiring to become an Ordinary, Associate or Honorary member of the S.U.E.U. shall be required to sign the following declaration:

“I desire in joining the Sydney University Evangelical Union to:

  • Declare my faith in the Lord Jesus Christ as my Saviour, my Lord and my God
  • Identify myself with the S.U.E.U community
  • Commit myself to its Objects.”

ii)    Each person desiring to become an Ordinary, Associate or Honorary member of the S.U.E.U. must be nominated by an Ordinary Member of the S.U.E.U.

 

3.3       There shall be no subscription fees for membership of the S.U.E.U.

 

3.4       In the event of a member no longer meeting the requirements of subclause 3.2, that person’s membership may be terminated by the Executive. Termination on other grounds shall be referred to the Advisory Committee before such action shall be taken by the Executive.

 

 

4.         The Executive

 

4.1       The S.U.E.U. shall have an Executive consisting of:

  1. President,
  2. 2 Male and 2 Female Vice-Presidents,
  3. Secretary,
  4. Treasurer.

 

4.2       The Executive shall have power to manage the Society in accordance with this Constitution, subject to the restrictions within this Constitution.

 

4.3       The Executive shall be ordinary members of the S.U.E.U.

 

 

5.         Duties of the Executive

 

5.1       The President shall:

  1. Plan the Society’s activities in consultation with the Executive, General Council, and Faculty Leaders of the S.U.E.U.
  2. Liaise with the Executive, General Council and Faculty Leaders of the S.U.E.U.
  3. Ensure an adequate handover, including any documents and material, to the following Executive.

 

5.2       The Vice-Presidents shall:

  1. Deputise for the President.

 

5.3       The Secretary shall:

  1. Conduct the correspondence of the S.U.E.U.
  2. Book meeting rooms for the S.U.E.U.
  3. Keep minutes of the proceedings of all S.U.E.U. meetings.
  4. Maintain the records and documents of the S.U.E.U.
  5. Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
  6. Maintain the S.U.E.U.’s registration with The University of Sydney Union.

 

5.4       The Treasurer shall:

  1. Maintain the Society’s finances in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of Sydney Union.
  2. Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the S.U.E.U.
  3. Ensure an adequate handover, including any documents and materials, to the following Treasurer.

 

5.6       In the event of any member of the Executive no longer qualifying for Ordinary Membership of the S.U.E.U., that member’s office shall be declared vacant and, subject to subclause 5.7, the vacancy shall be filled by the Executive.

 

5.7       In the event of the position of the President, Secretary or Treasurer of the S.U.E.U. becoming vacant, an election shall be held as soon as possible, and in the interim, the duties of the vacated position shall be discharged by the Vice-Presidents.

 

 

6.         General Council

 

6.1       There shall be a governing board called the “General Council” which shall have oversight of all the affairs of the S.U.E.U., as expressed in the standing orders.

 

6.2       The General Council of the S.U.E.U. shall consist of:

  1. 3 Executive members
  2. 6-8 Faculty Leaders
  3. 1-3 other Ordinary Members of the S.U.E.U.

 

6.3       The Executive members of the General Council shall be decided by the Executive elect by consensus, or if necessary the casting of lots.

 

6.4       The Faculty Leaders who are to be members of the General Council shall be decided by a vote amongst the Faculty Leaders elect. Voting shall be conducted according to a single transferrable vote system. The number to be elected shall be determined by a majority vote.

 

6.5       The other members of the General Council will be decided by a vote amongst the executive members, and Faculty Leader members, of the General Council before the term of office commences. Voting shall be conducted according to a single transferrable vote system. The number to be elected shall be determined by a majority vote. Consideration should be given as to the wisdom of appointing past executive members or faculty leaders, and past or present specialist team leaders.

 

6.6       A chairperson will be elected from the members of the General Council before the term of office commences, to hold office for the entirety of the term beginning the following calendar year, subject to 6.6(a). Voting shall be conducted by a first past the post system.

 

  1. The chairperson can be any member of the General Council with the exception of the members who are also part of the nominated executive of the S.U.E.U.

 

6.7       The members of the S.U.E.U. delegate to the General Council the obligation to have oversight of the financial management of the S.U.E.U. and the authority to determine the means by which those financial obligations shall be fulfilled and have a responsibility to ensure that the Annual General Meeting includes a report on how these obligations have been fulfilled.

 

6.8       Subject to this section, members of the General Council shall hold office during the calendar year following the date of their election. Persons who have been elected but who do not yet hold office are officers-elect. Duties of the officers elect may be articulated in regulations passed by the General Council. 

 

6.9       Vacancies in the General Council

  1. In the event of any member of the General Council no longer qualifying for Ordinary Membership of the S.U.E.U., that member’s office shall be declared vacant by the General Council.
  2. An Executive vacancy on the General Council shall be filled by a new Executive appointment.
  3. Any other vacancy on the General Council shall be filled by the General Council appointing a person to fulfil that vacancy. Any person so appointed shall hold office only for the remainder of the term of the original holder.

 

6.10      Meetings of the General Council.

  1. the General Council shall meet at least three (3) times in a semester and be chaired by its Chairperson, or in their absence, such other officer as the General Council shall appoint.
  2. A quorum of the General Council shall consist of at least two-thirds (2/3) of the members of the General Council.
  3. A motion before the General Council shall be deemed to be carried if all the members of the General Council have been notified of the meeting, and if passed by a majority of the members of the General Council present and voting with the chairperson having a casting vote.
  4. Any member of the S.U.E.U. shall have the right to attend all the meetings of the General Council and shall be entitled to all rights and privileges of the members of the General Council with the exception of voting.

 

6.11      Standing Orders.

  1. There shall be a body of rules determined by the General Council which shall be called “The Standing Orders of the General Council”.
  2. The function of the Standing Orders shall be to define the details of the structure and functioning of the S.U.E.U. on matters arising from the Constitution.
  3. Standing Orders may be amended by an affirmative vote of two-thirds (2/3) of the General Council at a meeting held at least two weeks after notice has been given to members of the General Council.

 

 

7.         Faculty Groups

 

7.1       Faculty Groups may be established, incorporated, merged, split or dissolved as deemed necessary by the Executive.

 

7.2       Subject to the provision of this clause there shall be a Faculty Committee which shall manage the affairs of a Faculty Group.

 

7.3       Composition of Faculty Committees where possible, the Faculty Committee shall consist of at least one male and one female Faculty Leader, and other officers as the S.U.E.U faculty group sees fit.

 

 

8.         Bible Study Groups

 

8.1       Bible Study Groups shall be established:

  1. from the members of the Faculty Group and other interested people;
  2. by the Faculty committee or Executive  in the case of smaller Faculty Groups.

 

8.2       Bible Study Leaders

  1. When possible there shall be appointed one male and one female member to take charge of each Bible Study Group. The people so appointed shall be called “Group Leaders”.
  2. Leaders of Bible Study Groups shall be appointed by the Faculty Committees and must declare in writing:
  • Their consent to nomination
  • Their unreserved agreement with the Objects and Doctrinal Basis of the S.U.E.U.

 

 

9.         Meetings of the S.U.E.U.

 

9.1       The Society shall hold General Meetings as required during semester (teaching period, Weeks 1-13).

 

9.2       The Secretary may at any time, for any worthy purpose, call a General Meeting, and shall do so forthwith upon receipt of the written application of twenty percent (20%) of Ordinary Members of the Society stating the purposes for which the meeting is called. The business debated at a General Meeting shall be confined to the purposes named in the notice.

 

9.3       The Secretary shall give at least seven (7) clear days notice of the time and place of a General Meeting through one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

 

9.4       Quorum at General Meetings shall be the lesser of one-third of the Ordinary Members or fifteen (15) Ordinary Members. If within thirty minutes from the time appointed for the meeting a quorum is not present, the meeting shall be dissolved.

 

9.5       The procedure at all meetings shall follow the normal rules of debate.

 

9.6       The agenda for a General Meeting shall include:

 

            1.         Opening and welcome

            2.         Apologies and leaves of absence

            3.         Minutes of the previous meeting

            4.         Business arising from the minutes

            5.         Correspondence

            6.         Motions on notice

                        7.         Reports of Executive Members.

                        8.         Other reports

                        9.         General business

                        10.       Date of the next meeting

 

9.7       A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:

 

  1. granting Honorary Membership
  2. filling vacancies on the Executive
  3. repealing motions and the effect of motions carried at an Ordinary Meeting
  4. amending the Constitution
  5. dissolving the Society

 

 

10.       Annual General Meeting of the S.U.E.U.

 

10.1     The Society shall hold an Annual General Meeting annually in the month of September.

 

10.2     The Annual General Meeting shall be convened for the following purposes:

 

  1. to receive a report and statement of accounts for the preceding financial period
  2. to elect an Executive for the ensuing term
  3. to transact any other business, notice of which shall be duly submitted to the Secretary

 

10.3     The Secretary, acting under the direction of the Executive and General Council shall give at least fourteen (14) clear days notice of the time and place of the Annual General Meeting in one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.) The Secretary shall record the method of nomination of all electable positions.

 

10.4     The Annual General Meeting shall be held between 9am and 11pm at a place on or near a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

 

10.5     Quorum at the Annual General Meeting shall be the lesser of one-third of the Ordinary Members or fifteen (15) Ordinary Members.

 

10.6      The agenda for the Annual General Meeting shall include:

  1. Opening and welcome
  2. Apologies and leaves of absence
  3. Minutes of the previous meeting
  4. Business arising from the minutes
  5. Correspondence
  6. Motions on notice
  7. Annual Reports
    1. President
    2. Vice-Presidents
    3. Treasurer
    4. Secretary
    5. Other requested reports
  8. Election of the Executive
  9. General business

 

 

11.       Elections

 

11.1      Election of the Executive

  1. The election of the Executive shall occur at the Annual General Meeting.
  2. All ordinary members of the S.U.E.U. shall be eligible for election to the Executive, with the proviso that male and female vice-presidents must identify with the appropriate gender.
  3. In order to stand, nominees must be nominated by two ordinary members of the S.U.E.U., consent to nomination and declare their unreserved agreement with the Objects and Doctrinal Basis of the S.U.E.U..
  4. All nominations shall be in the hands of the Secretary at least seven (7) days before the election.
  5. Voting shall be by secret ballot, and the President, Treasurer and Secretary shall be elected by a First Past the Post system.
  6. Voting shall be by secret ballot, and the male and female Vice-Presidents shall be elected by a single transferable vote system.

 

11.2      Election of Faculty Leaders and Committees

  1. Faculty Committees are to be elected by and from Ordinary Members of the S.U.E.U. belonging to that faculty.
  2. Each Faculty Group shall hold an Annual General Meeting each year prior to the corresponding Annual General Meeting of the S.U.E.U.
  3. Notice of such Faculty Annual General Meetings shall be given in writing (which may be via e-mail) at least fourteen (14) days prior to the proposed date of the meeting, and where possible, notice will be also given in writing on a relevant faculty noticeboard.
  4. In order to stand, nominees must be nominated by two ordinary members of the S.U.E.U. belonging to that faculty, consent to nomination and declare their unreserved agreement with the Objects and Doctrinal Basis of the S.U.E.U.
  5. All nominations shall be in the hands of the outgoing Faculty Leaders, by any means, at least seven (7) days before the election.
  6. The size of the faculty committee shall be determined by the Faculty AGM prior to the election.
  7. Voting shall be by secret ballot, and Faculty leader positions shall be filled by a First Past the Post system.
  8. Voting shall be by secret ballot, and Committee member positions shall be filled by a single transferable vote system.

 

11.3      Leadership Vacancies

  1. In the event of any officer resigning, or no longer being in unreserved agreement with the Objects and Doctrinal Basis before referred to, that person’s Office shall be declared vacant by the Executive, Faculty Committee or General Council.
  2. Vacancies on Executive or General Council shall be filled according to this constitution.
  3. In the event of a vacancy occurring in any Office on the Faculty Committee, the executive shall at its discretion appoint an ordinary member or hold an election to fill the vacancy. Any person so appointed or elected shall hold office only for the remainder of the term of the original holder.

 

11.4     Before an executive election the Executive shall nominate a suitable person, not being a candidate for election, to act as Returning Officer. The Returning Officer shall be charged with the conduct of the election, and may appoint suitable persons, not being candidates for election, as Deputy Returning Officers.

 

11.5     The Clubs & Societies Manager shall serve as Electoral Arbiter and shall receive any appeals against the decisions of the Returning Officer.

 

 

12.       Advisory Committee

 

12.1      There shall be an Advisory Committee which shall be set an advisory and consultative capacity in relation to such matters as may be referred to it by the General Council. The General Council shall refer to it:

  1. Any proposal to alter any provisions of clauses 2,3,12, 13,14, and 15 of this Constitution.
  2. Any proposal for joint activity under clause 14.

 

12.2      The Advisory Committee shall consist of five (5) University graduates appointed by the General Council.

 

12.3      Members of the Advisory Committee shall be required to subscribe to the Doctrinal Basis and shall hold office:

  1. only so long as they are in unreserved agreement with the Doctrinal Basis
  2. for a period not exceeding five (5) years. Retiring members shall be eligible for reappointment.
  3. only while they are resident on the Sydney area.

 

12.4      The advisory committee shall have an advisory role only. Its decisions and recommendations are not binding on any S.U.E.U. officer.

 

 

13.       Speakers and Specialist Committees

 

13.1      Only speakers whose views are in accordance with the Doctrinal Basis shall be asked to take part in any meeting of the S.U.E.U. except where S.U.E.U. shall organise recognised public forums where the truths of Christianity are debated; provided that the views of at least one speaker at such a forum shall be in accordance with the Doctrinal Basis.

 

13.2.     All members of any subcommittee or specialist team formed by the Executive shall declare in writing their unreserved agreement with the Doctrinal Basis of the S.U.E.U.

 

 

14.       Principles of Co-operation

 

Joint activities with any body that does not uphold the truths stated in the Doctrinal Basis may be arranged only where the Executive is satisfied that the Doctrinal Basis will not be compromised in any way.

 

 

 

15.       Alterations to the Constitution

 

15.1      The Constitution shall not be altered except by resolution passed at a Meeting or Annual General Meeting in the following manner:

  1. written notice of proposed changes has been given to the Secretary not less than seven (7) clear days before such a meeting,
  2. the Secretary has given at least fourteen (14) clear days notice of those proposed changes to all Members through one of the recognized publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members (A mail-out is understood to include communication by e-mail.),
  3. a copy of the amended constitution, and minutes of the meeting at which the amendments were made, are presented to the Clubs & Societies Manager of The University of Sydney Union within fourteen (14) days of the meeting,
  4. The resolution is approved by a majority of two-thirds (2/3) of the members present and voting.
  5. Twenty (20) per centum of the members shall constitute a quorum at such a meeting

 

 

16.       Dissolution

 

16.1      The S.U.E.U. may be dissolved by resolution of a two-thirds majority vote of those members present and voting at a General Meeting.

 

16.2      The Secretary shall give at least fourteen (14) days notice of the time and place of such a General Meeting through one of the recognized publications of The University of Sydney Union and, if possible, the S.U.E.U. notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

 

16.3.     In the event of dissolution or winding up of the Sydney University Evangelical Union, any remaining assets, other than assets subjects to 16.4, or any money that resulted from the sale of assets, in the course of winding up the S.U.E.U., other than assets subject to 16.4, will not be given to members of the General Council of the S.U.E.U. but shall be given or transferred to some other association(s) or institution(s) having objects similar to the S.U.E.U.

 

16.4.     Property originally obtained with funds provided by the University of Sydney Union for the purchase of Capital Items will, upon dissolution, be dealt with by the University of Sydney Union as it sees fit.

 

 

17.       Property and Finances

 

17.1      All property of the Society shall be vested in the Executive, and shall be dealt with in such manner as directed by the Society in an Ordinary Meeting.

 

17.2     The Society shall maintain a bank account.

 

17.3      All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.

 

17.4      The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of December each year.

 

 17.5     Notwithstanding anything contained in this Constitution, all assets and funds of the Society shall be used solely to further the Objects of the Society, and no portion of those funds shall be paid or distributed to members of the Society except as compensation for out-of-pocket expenses.

 

17.6      The financial year of the Society shall run from the 1st January to the 31st December following.

 

 

 

18.       Inactivity

 

18.1      The S.U.E.U. shall be deemed inactive after any continuous six month period in which the S.U.E.U. does not hold any events or engage in financial activity.  If upon inactivity there remains any monies or properties, the Clubs & Societies Auditor and the Clubs & Societies Manager shall become signatories of the S.U.E.U. account and the Clubs & Societies Office shall control such properties and held in trust.  After a further six month period, all money will be deposited into a USU-administered trust account, and will be returned to the Club should it reform. After a total of eighteen months inactivity, all S.U.E.U. funds will be transferred to the USU general account.

 

 

19.       Recognition

 

19.1      The S.U.E.U. shall comply with all requirements of The University of Sydney and The University of Sydney Union for recognition as a registered S.U.E.U. of The University of Sydney Union.

 

 

 

Sydney University Evangelical Union

Constitution

 

Approved by the SUEU General Meeting, 3rd March 2014

Approved by C&S 4th April 2014

 

1.         Name

 

The name of the society shall be; “Sydney University Evangelical Union” hereinafter referred to as the   “S.U.E.U.”

 

 

2.         Aims

 

2.1       The S.U.E.U. is Not for profit; meaning: the assets and income of the society shall be applied solely in furtherance of the aims of the society and no portion shall be distributed directly or indirectly to the members of the society except as bona fide compensation expenses incurred on behalf of the society.

 

2.2       The aims of the S.U.E.U., known as its objects, shall be:

  1. To present students with the Christian gospel and to lead them to a personal faith in the Lord Jesus Christ.
  2. To strengthen Christians in their faith and witness and to encourage them to continually submit every aspect of their lives to the Lordship of Christ.
  3. To ensure that Christians in the University are made aware of the nature, needs and challenge of Christian service at home and abroad.

 

2.3       Doctrinal Basis

The objects are to be interpreted in light of the S.U.E.U.’s commitment to upholding the fundamental truths of Christianity including:

  1. The divine inspiration and infallibility of Holy Scripture as originally given, and its supreme authority in all matters of faith and conduct.
  2. The unity of the Father, the Son and the Holy Spirit in the Godhead.
  3. The universal guilt and sinfulness of man since the Fall, rendering man subject to God’s wrath and condemnation.
  4. Redemption from the guilt penalty and power of sin, only through the sacrificial death, as our Representative and Substitute, of Jesus Christ, the Incarnate Son of God.
  5. The conception of Jesus Christ by the Holy Spirit and His birth by the Virgin Mary.
  6. The bodily resurrection of Jesus Christ from the dead.
  7. The necessity of the work of the Holy Spirit to make the death of Jesus Christ effective to individual sinners, granting each one repentance towards God and faith in Jesus Christ.
  8. The indwelling and work of the Holy Spirit in the believer.
  9. The expectation of the personal return of the Lord Jesus Christ.

 

2.4       The S.U.E.U. will undertake the following activities to achieve its objects:

  1. Annually elect a student executive to undertake the regular leadership and management of the union
  2. Establish faculty groups with elected student leaders for the efficient subdivision of the union.
  3. Run regular bible study groups.
  4. Run regular public meetings.
  5. Seek to train and equip students to serve and fulfil the objects. 

 

 

3.         Membership

 

3.1       The classes of annual Membership shall be:

 

  1. Ordinary Membership

 

All Members of The University of Sydney Union shall be eligible for Ordinary Membership of the Society provided that they fulfil the requirements of subclause 3.2. Any Ordinary Member shall hold one vote at all general meetings and elections of the Society at which they are present.

 

  1. Associate Membership

 

All holders of a current Access Card of The University of Sydney Union other than those who qualify for Ordinary Membership shall be eligible for Associate Membership of the Society provided that they fulfil the requirements of subclause 3.2. Associate Members are not eligible to hold Executive positions, vote in elections or vote at meetings of the Society.

 

  1. Honorary Membership

 

Honorary Membership can be granted to any person by a two-thirds majority vote at a General Meeting provided that they fulfil the requirements of subclause 3.2. Honorary Membership may be terminated by a two-thirds majority vote at a General Council Meeting. Honorary Members are only eligible to hold Executive positions, vote in elections or vote at meetings of the Society if they qualify for Ordinary Membership of the Society.

 

3.2       i)     Each person desiring to become an Ordinary, Associate or Honorary member of the S.U.E.U. shall be required to sign the following declaration:

“I desire in joining the Sydney University Evangelical Union to:

  • Declare my faith in the Lord Jesus Christ as my Saviour, my Lord and my God
  • Identify myself with the S.U.E.U community
  • Commit myself to its Objects.”

ii)    Each person desiring to become an Ordinary, Associate or Honorary member of the S.U.E.U. must be nominated by an Ordinary Member of the S.U.E.U.

 

3.3       There shall be no subscription fees for membership of the S.U.E.U.

 

3.4       In the event of a member no longer meeting the requirements of subclause 3.2, that person’s membership may be terminated by the Executive. Termination on other grounds shall be referred to the Advisory Committee before such action shall be taken by the Executive.

 

 

4.         The Executive

 

4.1       The S.U.E.U. shall have an Executive consisting of:

  1. President,
  2. 2 Male and 2 Female Vice-Presidents,
  3. Secretary,
  4. Treasurer.

 

4.2       The Executive shall have power to manage the Society in accordance with this Constitution, subject to the restrictions within this Constitution.

 

4.3       The Executive shall be ordinary members of the S.U.E.U.

 

 

5.         Duties of the Executive

 

5.1       The President shall:

  1. Plan the Society’s activities in consultation with the Executive, General Council, and Faculty Leaders of the S.U.E.U.
  2. Liaise with the Executive, General Council and Faculty Leaders of the S.U.E.U.
  3. Ensure an adequate handover, including any documents and material, to the following Executive.

 

5.2       The Vice-Presidents shall:

  1. Deputise for the President.

 

5.3       The Secretary shall:

  1. Conduct the correspondence of the S.U.E.U.
  2. Book meeting rooms for the S.U.E.U.
  3. Keep minutes of the proceedings of all S.U.E.U. meetings.
  4. Maintain the records and documents of the S.U.E.U.
  5. Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
  6. Maintain the S.U.E.U.’s registration with The University of Sydney Union.

 

5.4       The Treasurer shall:

  1. Maintain the Society’s finances in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of Sydney Union.
  2. Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the S.U.E.U.
  3. Ensure an adequate handover, including any documents and materials, to the following Treasurer.

 

5.6       In the event of any member of the Executive no longer qualifying for Ordinary Membership of the S.U.E.U., that member’s office shall be declared vacant and, subject to subclause 5.7, the vacancy shall be filled by the Executive.

 

5.7       In the event of the position of the President, Secretary or Treasurer of the S.U.E.U. becoming vacant, an election shall be held as soon as possible, and in the interim, the duties of the vacated position shall be discharged by the Vice-Presidents.

 

 

6.         General Council

 

6.1       There shall be a governing board called the “General Council” which shall have oversight of all the affairs of the S.U.E.U., as expressed in the standing orders.

 

6.2       The General Council of the S.U.E.U. shall consist of:

  1. 3 Executive members
  2. 6-8 Faculty Leaders
  3. 1-3 other Ordinary Members of the S.U.E.U.

 

6.3       The Executive members of the General Council shall be decided by the Executive elect by consensus, or if necessary the casting of lots.

 

6.4       The Faculty Leaders who are to be members of the General Council shall be decided by a vote amongst the Faculty Leaders elect. Voting shall be conducted according to a single transferrable vote system. The number to be elected shall be determined by a majority vote.

 

6.5       The other members of the General Council will be decided by a vote amongst the executive members, and Faculty Leader members, of the General Council before the term of office commences. Voting shall be conducted according to a single transferrable vote system. The number to be elected shall be determined by a majority vote. Consideration should be given as to the wisdom of appointing past executive members or faculty leaders, and past or present specialist team leaders.

 

6.6       A chairperson will be elected from the members of the General Council before the term of office commences, to hold office for the entirety of the term beginning the following calendar year, subject to 6.6(a). Voting shall be conducted by a first past the post system.

 

  1. The chairperson can be any member of the General Council with the exception of the members who are also part of the nominated executive of the S.U.E.U.

 

6.7       The members of the S.U.E.U. delegate to the General Council the obligation to have oversight of the financial management of the S.U.E.U. and the authority to determine the means by which those financial obligations shall be fulfilled and have a responsibility to ensure that the Annual General Meeting includes a report on how these obligations have been fulfilled.

 

6.8       Subject to this section, members of the General Council shall hold office during the calendar year following the date of their election. Persons who have been elected but who do not yet hold office are officers-elect. Duties of the officers elect may be articulated in regulations passed by the General Council. 

 

6.9       Vacancies in the General Council

  1. In the event of any member of the General Council no longer qualifying for Ordinary Membership of the S.U.E.U., that member’s office shall be declared vacant by the General Council.
  2. An Executive vacancy on the General Council shall be filled by a new Executive appointment.
  3. Any other vacancy on the General Council shall be filled by the General Council appointing a person to fulfil that vacancy. Any person so appointed shall hold office only for the remainder of the term of the original holder.

 

6.10      Meetings of the General Council.

  1. the General Council shall meet at least three (3) times in a semester and be chaired by its Chairperson, or in their absence, such other officer as the General Council shall appoint.
  2. A quorum of the General Council shall consist of at least two-thirds (2/3) of the members of the General Council.
  3. A motion before the General Council shall be deemed to be carried if all the members of the General Council have been notified of the meeting, and if passed by a majority of the members of the General Council present and voting with the chairperson having a casting vote.
  4. Any member of the S.U.E.U. shall have the right to attend all the meetings of the General Council and shall be entitled to all rights and privileges of the members of the General Council with the exception of voting.

 

6.11      Standing Orders.

  1. There shall be a body of rules determined by the General Council which shall be called “The Standing Orders of the General Council”.
  2. The function of the Standing Orders shall be to define the details of the structure and functioning of the S.U.E.U. on matters arising from the Constitution.
  3. Standing Orders may be amended by an affirmative vote of two-thirds (2/3) of the General Council at a meeting held at least two weeks after notice has been given to members of the General Council.

 

 

7.         Faculty Groups

 

7.1       Faculty Groups may be established, incorporated, merged, split or dissolved as deemed necessary by the Executive.

 

7.2       Subject to the provision of this clause there shall be a Faculty Committee which shall manage the affairs of a Faculty Group.

 

7.3       Composition of Faculty Committees where possible, the Faculty Committee shall consist of at least one male and one female Faculty Leader, and other officers as the S.U.E.U faculty group sees fit.

 

 

8.         Bible Study Groups

 

8.1       Bible Study Groups shall be established:

  1. from the members of the Faculty Group and other interested people;
  2. by the Faculty committee or Executive  in the case of smaller Faculty Groups.

 

8.2       Bible Study Leaders

  1. When possible there shall be appointed one male and one female member to take charge of each Bible Study Group. The people so appointed shall be called “Group Leaders”.
  2. Leaders of Bible Study Groups shall be appointed by the Faculty Committees and must declare in writing:
  • Their consent to nomination
  • Their unreserved agreement with the Objects and Doctrinal Basis of the S.U.E.U.

 

 

9.         Meetings of the S.U.E.U.

 

9.1       The Society shall hold General Meetings as required during semester (teaching period, Weeks 1-13).

 

9.2       The Secretary may at any time, for any worthy purpose, call a General Meeting, and shall do so forthwith upon receipt of the written application of twenty percent (20%) of Ordinary Members of the Society stating the purposes for which the meeting is called. The business debated at a General Meeting shall be confined to the purposes named in the notice.

 

9.3       The Secretary shall give at least seven (7) clear days notice of the time and place of a General Meeting through one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

 

9.4       Quorum at General Meetings shall be the lesser of one-third of the Ordinary Members or fifteen (15) Ordinary Members. If within thirty minutes from the time appointed for the meeting a quorum is not present, the meeting shall be dissolved.

 

9.5       The procedure at all meetings shall follow the normal rules of debate.

 

9.6       The agenda for a General Meeting shall include:

 

            1.         Opening and welcome

            2.         Apologies and leaves of absence

            3.         Minutes of the previous meeting

            4.         Business arising from the minutes

            5.         Correspondence

            6.         Motions on notice

                        7.         Reports of Executive Members.

                        8.         Other reports

                        9.         General business

                        10.       Date of the next meeting

 

9.7       A General Meeting of the Society has the same powers as an Ordinary Meeting, and may also carry the following motions on notice relating to the affairs of the Society by a two-thirds majority vote of those members present and voting:

 

  1. granting Honorary Membership
  2. filling vacancies on the Executive
  3. repealing motions and the effect of motions carried at an Ordinary Meeting
  4. amending the Constitution
  5. dissolving the Society

 

 

10.       Annual General Meeting of the S.U.E.U.

 

10.1     The Society shall hold an Annual General Meeting annually in the month of September.

 

10.2     The Annual General Meeting shall be convened for the following purposes:

 

  1. to receive a report and statement of accounts for the preceding financial period
  2. to elect an Executive for the ensuing term
  3. to transact any other business, notice of which shall be duly submitted to the Secretary

 

10.3     The Secretary, acting under the direction of the Executive and General Council shall give at least fourteen (14) clear days notice of the time and place of the Annual General Meeting in one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.) The Secretary shall record the method of nomination of all electable positions.

 

10.4     The Annual General Meeting shall be held between 9am and 11pm at a place on or near a campus of The University of Sydney during semester (teaching period, Weeks 1-13). The Annual General Meeting shall be chaired by the President or an Executive Member not standing for election to any position.

 

10.5     Quorum at the Annual General Meeting shall be the lesser of one-third of the Ordinary Members or fifteen (15) Ordinary Members.

 

10.6      The agenda for the Annual General Meeting shall include:

  1. Opening and welcome
  2. Apologies and leaves of absence
  3. Minutes of the previous meeting
  4. Business arising from the minutes
  5. Correspondence
  6. Motions on notice
  7. Annual Reports
    1. President
    2. Vice-Presidents
    3. Treasurer
    4. Secretary
    5. Other requested reports
  8. Election of the Executive
  9. General business

 

 

11.       Elections

 

11.1      Election of the Executive

  1. The election of the Executive shall occur at the Annual General Meeting.
  2. All ordinary members of the S.U.E.U. shall be eligible for election to the Executive, with the proviso that male and female vice-presidents must identify with the appropriate gender.
  3. In order to stand, nominees must be nominated by two ordinary members of the S.U.E.U., consent to nomination and declare their unreserved agreement with the Objects and Doctrinal Basis of the S.U.E.U..
  4. All nominations shall be in the hands of the Secretary at least seven (7) days before the election.
  5. Voting shall be by secret ballot, and the President, Treasurer and Secretary shall be elected by a First Past the Post system.
  6. Voting shall be by secret ballot, and the male and female Vice-Presidents shall be elected by a single transferable vote system.

 

11.2      Election of Faculty Leaders and Committees

  1. Faculty Committees are to be elected by and from Ordinary Members of the S.U.E.U. belonging to that faculty.
  2. Each Faculty Group shall hold an Annual General Meeting each year prior to the corresponding Annual General Meeting of the S.U.E.U.
  3. Notice of such Faculty Annual General Meetings shall be given in writing (which may be via e-mail) at least fourteen (14) days prior to the proposed date of the meeting, and where possible, notice will be also given in writing on a relevant faculty noticeboard.
  4. In order to stand, nominees must be nominated by two ordinary members of the S.U.E.U. belonging to that faculty, consent to nomination and declare their unreserved agreement with the Objects and Doctrinal Basis of the S.U.E.U.
  5. All nominations shall be in the hands of the outgoing Faculty Leaders, by any means, at least seven (7) days before the election.
  6. The size of the faculty committee shall be determined by the Faculty AGM prior to the election.
  7. Voting shall be by secret ballot, and Faculty leader positions shall be filled by a First Past the Post system.
  8. Voting shall be by secret ballot, and Committee member positions shall be filled by a single transferable vote system.

 

11.3      Leadership Vacancies

  1. In the event of any officer resigning, or no longer being in unreserved agreement with the Objects and Doctrinal Basis before referred to, that person’s Office shall be declared vacant by the Executive, Faculty Committee or General Council.
  2. Vacancies on Executive or General Council shall be filled according to this constitution.
  3. In the event of a vacancy occurring in any Office on the Faculty Committee, the executive shall at its discretion appoint an ordinary member or hold an election to fill the vacancy. Any person so appointed or elected shall hold office only for the remainder of the term of the original holder.

 

11.4     Before an executive election the Executive shall nominate a suitable person, not being a candidate for election, to act as Returning Officer. The Returning Officer shall be charged with the conduct of the election, and may appoint suitable persons, not being candidates for election, as Deputy Returning Officers.

 

11.5     The Clubs & Societies Manager shall serve as Electoral Arbiter and shall receive any appeals against the decisions of the Returning Officer.

 

 

12.       Advisory Committee

 

12.1      There shall be an Advisory Committee which shall be set an advisory and consultative capacity in relation to such matters as may be referred to it by the General Council. The General Council shall refer to it:

  1. Any proposal to alter any provisions of clauses 2,3,12, 13,14, and 15 of this Constitution.
  2. Any proposal for joint activity under clause 14.

 

12.2      The Advisory Committee shall consist of five (5) University graduates appointed by the General Council.

 

12.3      Members of the Advisory Committee shall be required to subscribe to the Doctrinal Basis and shall hold office:

  1. only so long as they are in unreserved agreement with the Doctrinal Basis
  2. for a period not exceeding five (5) years. Retiring members shall be eligible for reappointment.
  3. only while they are resident on the Sydney area.

 

12.4      The advisory committee shall have an advisory role only. Its decisions and recommendations are not binding on any S.U.E.U. officer.

 

 

13.       Speakers and Specialist Committees

 

13.1      Only speakers whose views are in accordance with the Doctrinal Basis shall be asked to take part in any meeting of the S.U.E.U. except where S.U.E.U. shall organise recognised public forums where the truths of Christianity are debated; provided that the views of at least one speaker at such a forum shall be in accordance with the Doctrinal Basis.

 

13.2.     All members of any subcommittee or specialist team formed by the Executive shall declare in writing their unreserved agreement with the Doctrinal Basis of the S.U.E.U.

 

 

14.       Principles of Co-operation

 

Joint activities with any body that does not uphold the truths stated in the Doctrinal Basis may be arranged only where the Executive is satisfied that the Doctrinal Basis will not be compromised in any way.

 

 

 

15.       Alterations to the Constitution

 

15.1      The Constitution shall not be altered except by resolution passed at a Meeting or Annual General Meeting in the following manner:

  1. written notice of proposed changes has been given to the Secretary not less than seven (7) clear days before such a meeting,
  2. the Secretary has given at least fourteen (14) clear days notice of those proposed changes to all Members through one of the recognized publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all members (A mail-out is understood to include communication by e-mail.),
  3. a copy of the amended constitution, and minutes of the meeting at which the amendments were made, are presented to the Clubs & Societies Manager of The University of Sydney Union within fourteen (14) days of the meeting,
  4. The resolution is approved by a majority of two-thirds (2/3) of the members present and voting.
  5. Twenty (20) per centum of the members shall constitute a quorum at such a meeting

 

 

16.       Dissolution

 

16.1      The S.U.E.U. may be dissolved by resolution of a two-thirds majority vote of those members present and voting at a General Meeting.

 

16.2      The Secretary shall give at least fourteen (14) days notice of the time and place of such a General Meeting through one of the recognized publications of The University of Sydney Union and, if possible, the S.U.E.U. notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

 

16.3.     In the event of dissolution or winding up of the Sydney University Evangelical Union, any remaining assets, other than assets subjects to 16.4, or any money that resulted from the sale of assets, in the course of winding up the S.U.E.U., other than assets subject to 16.4, will not be given to members of the General Council of the S.U.E.U. but shall be given or transferred to some other association(s) or institution(s) having objects similar to the S.U.E.U.

 

16.4.     Property originally obtained with funds provided by the University of Sydney Union for the purchase of Capital Items will, upon dissolution, be dealt with by the University of Sydney Union as it sees fit.

 

 

17.       Property and Finances

 

17.1      All property of the Society shall be vested in the Executive, and shall be dealt with in such manner as directed by the Society in an Ordinary Meeting.

 

17.2     The Society shall maintain a bank account.

 

17.3      All payments of the Society shall be by cheque, signed by at least two members of the Executive, one of whom must be the Treasurer.

 

17.4      The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of December each year.

 

 17.5     Notwithstanding anything contained in this Constitution, all assets and funds of the Society shall be used solely to further the Objects of the Society, and no portion of those funds shall be paid or distributed to members of the Society except as compensation for out-of-pocket expenses.

 

17.6      The financial year of the Society shall run from the 1st January to the 31st December following.

 

 

 

18.       Inactivity

 

18.1      The S.U.E.U. shall be deemed inactive after any continuous six month period in which the S.U.E.U. does not hold any events or engage in financial activity.  If upon inactivity there remains any monies or properties, the Clubs & Societies Auditor and the Clubs & Societies Manager shall become signatories of the S.U.E.U. account and the Clubs & Societies Office shall control such properties and held in trust.  After a further six month period, all money will be deposited into a USU-administered trust account, and will be returned to the Club should it reform. After a total of eighteen months inactivity, all S.U.E.U. funds will be transferred to the USU general account.

 

 

19.       Recognition

 

19.1      The S.U.E.U. shall comply with all requirements of The University of Sydney and The University of Sydney Union for recognition as a registered S.U.E.U. of The University of Sydney Union.